The all-in-one hotel travel platform for college athletic departments. Pre-negotiated group rates, instant rooming-list management, per-sport budgets, and 24/7 travel support — for every team, in one place.
Duke Men's Basketball
Charlotte, NC ·24 rooms confirmed
430+ athletic departments
NCAA D1 · D2 · D3 · NAIA · NJCAA
Title IX Ready
EADA filing export
Verified
IATAN · ARC · DOT
22+ varsity sports, one console. Per-sport budgets, Title IX equity tracking, EADA-ready exports — without disrupting the workflow your coaches already love.
Set hotel + bus + air caps per sport, per season. AD console flags any over-budget request before booking. Title IX equity tracked across men's and women's programs.
Coaches request from the same mobile view they already use. AD approves with two taps — or sets auto-approval thresholds per sport. No new logins for your coaches.
Negotiated team-floor blocks at Marriott, Hilton, Hyatt, IHG, Wyndham, and Choice within walking distance of every visiting venue. 20–40% off retail, no rate shopping.
In-conference road trips, NCAA postseason, and international tours (Italy, Bahamas, Spain) — all on the same wizard, same console, same compliance trail.
Real-time spend per sport, per trip, per season. Live EADA-ready reports for your AD, compliance, and business office. Stop reconciling 22 sport spreadsheets.
Real humans on the phone at 2am when a bus breaks down in Macomb or a flight strands your softball team in Atlanta. AI triage + human escalation, every night.
Every road game your department runs — from a Tuesday-night conference bus trip to a foreign tour — runs through the same wizard and the same AD console.
Weekly bus + hotel + per diem for every team. Standing rate sheets per conference city, picked up automatically when the schedule drops.
NCAA tournament selection at 6pm Sunday — your team is booked and confirmed before midnight.
Italy basketball trip, Bahamas softball, Spain soccer preseason — same wizard, multilingual ops desk, multi-currency settlement.
Conference logos illustrate categories of departments we serve · figures reflect the NCAA / NAIA / NJCAA universe we're built for
One flow that replaces 22 spreadsheets, 22 inboxes, and 22 reconciliation cycles per season.
AD console pre-loaded with your 22+ varsity programs, per-sport budget caps, and conference rate sheet. 30 minutes from kickoff.
Same coach mobile view they already use. Roster, dates, hotel preferences — request hits your console in real time.
Approve, decline, or auto-approve under threshold. Sourcing agents bid every road game; bookings confirm in under 60 seconds.
Real-time spend per sport, Title IX equity dashboard, EADA-ready exports for business office and compliance. One click.
We manage travel for 22 varsity programs. AthleticsQ cut our booking cycle from days to minutes and saved us over $60K last season on hotel costs alone.
L. Hartman
Senior Associate AD, Operations
Mid-major D-I athletic department
EADA reporting used to take three weeks of spreadsheet reconciliation. With AthleticsQ I open the console, click Export, and it's done before lunch.
J. Kim
Athletic Director
D-II athletic department
Coaches request travel from the same mobile view they already use. I approve from my phone. No new logins, no new training. That alone sold our coaches.
M. Webb
Director of Basketball Operations
Power 4 athletics
Illustrative composite quotes from athletic-department partners
Indicative platform targets · not audited metrics
Quick preview of the search surface every coach sees on mobile. Real sourcing routes through the AD console for approval.
SWAC · FCS · Division I — 7 men's · 9 women's · 0 coed. The same glass-pane console, branded for the Rattlers.
Women's basketball blocked at the Hilton Daytona Beach. Football charter confirmed for the Southern swing. Bowling trip to Indianapolis — hotel secured, EADA line item queued. AthleticsQ flagged a rate variance on the Men's Golf road trip. One approval queue. One export.
A real preview using Lock Haven Athletics — 15 sport programs, 6 men's · 6 women's · 3 coed. Budgets, approvals, equity status, and EADA export in one glass-pane console.
Women's basketball blocked at Hampton Inn. Football charter confirmed for the Millersville swing. EADA export queued — 47 days to filing. AthleticsQ flagged a rate variance on the Lacrosse road trip. One approval queue. One export. This is what you see every morning.
Pricing scales with your athletic department, not your trip volume. We'll spin up an AD console pre-loaded with your sports and conference — looking exactly like the Lock Haven sample above.
Designed with D2 · D3 · FCS · NAIA athletic departments in mind
